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To be clear, the old AutoArchive is still in Outlook 365/2019 but it’s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:ĭelete – move to Deleted Items AutoArchive lives! A message in the reading pane can be moved to the Archive folder by pressing Backspace. It’s no different to using the Move button and choosing Archive from the pull-down list (if you’ve done that before).īecause it’s just a simple Move command, you can add things to the Archive folder using other Outlook features: That’s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync – the Archive folder can be synchronized (or not) with other devices and cloud storage.

Searchable – it can be searched either separately or as part of an ‘Current Mailbox’ or wider search.

In other words, Archive is nothing special. Unlike the old Archive which saved messages separately. This new style Archive folder is part of your mailbox and saved in the PST/OST file. It’s a default folder (which can’t be changed) for Office 365 hosted,, and Exchange accounts.įor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.Īrchive is just another folder among many in the same Outlook mailbox and data store.